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| City Council Minutes |
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UNOFFICIAL MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL
OF THE CITY OF HOT SPRINGS
June 15, 2009
A regular meeting of the Common Council of the City of Hot Springs, South Dakota, was convened on June 15, 2009 at the hour of 7:00 p.m. at the Mueller Center with Mayor Don DeVries presiding.
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| Members Present: |
Mayor Don DeVries, Carl Atchley, Charles Catlett, Charles Easterby Barry Field, Georgia Pomrenke and Jose Trinidad
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| Members Absent: |
| Raymond Ecoffey and Don Patitz |
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| ALL ACTIONS RECORDED IN THESE MINUTES
WERE BY UNANIMOUS VOTE UNLESS OTHERWISE STATED |
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| Staff Present: |
Finance Officer Cheryl Wait, Assistant Finance Officer Debbie Romey and City Attorney Ginsbach
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| Agenda: |
| Mayor DeVries added a motion to authorize the Mayor to sign and file the State Water Plan Application and a motion to approve the City to file an application for a loan and grant with Rural Development for the Happy Hollow Project and the Sewer outfall line and to authorize the Mayor to sign any documents relating to applying for the loan and grant. Moved by Atchley, seconded by Catlett to approve the amended agenda. |
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| Minutes: |
Moved by Catlett, seconded by Pomrenke to approve the minutes of the regular meeting held on June 1, 2009 with corrections noted. Moved by Atchley, seconded by Easterby to approve the minutes of the special meeting held on June 5, 2009, Field abstained.
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| Claims: |
Moved by Trinidad, seconded by Catlett to approve the bills in between totaling $92,403.33.
Moved by Field, seconded by Catlett to approve Change Order #1 for the 2009 Hospital WaterSewer Materials and Boring Schedule D & E in the amount of $551.07, Atchley and Easterby voted no.
Moved by Catlett, seconded by Field to approve Change Order #3 for the 2008 Cold Brook Flood Channel Restoration Project in the amount of $28,515.42, Atchley voted no.
Moved by Catlett, seconded by Field to approve current claims totaling $223,679.77. |
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| Communications from the Public: |
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| Hearing: |
Mayor DeVries opened the hearing at 7:05 p.m. No comments. Moved by Atchley, seconded by Catlett to approve the application from Neal Christensen, dba Blue Vervain located at 603 North River Street for an on-off sale malt beverage license for July 1, 2009 to June 30, 2010.
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| Ordinance: |
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| Old Business: |
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| Resolution: |
Moved by Atchley, seconded by Easterby to adopt Resolution 2009-22, a resolution listing former utility customers having a water deposit on file which is refundable to them.
Moved by Trinidad, seconded by Atchley to adopt Resolution 2009-23, a resolution listing outstanding checks over 180 days.
Moved by Easterby, seconded by Catlett to adopt Resolution 2009-24, a resolution approving a plat in Highland Addition.
Moved by Field, seconded by Catlett to adopt Resolution 2009-25, a resolution approving a plat in Boulder Falls Addition, Business Park Addition and Back Nine Addition.
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| Personnel: |
| Robert Evans, Police Chief, received a grade increase to Grade 7 from $21.54 to $22.13 effective June 1, 2009. Shaun Hylle, Water received his Class I Water Distribution certification wage increase from $9.99 to $12.18 effective May 21, 2009. Matthew Knepel was hired as an uncertified Police Officer at $11.66 effective June 9, 2009. Lawrence Weiss was rehired at the Golf Course at $7.25 effective May 30, 2009. Rikki Powell was rehired for Recreation Aide at $7.40 effective June 1, 2009. Daniel O’Connor and Haylee Phelps was hired for Recreation Aides at $7.25 effective June 1, 2009. |
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| New Busines: |
Moved by Catlett, seconded by Atchley to approve the City to file an application for a loan and grant with Rural Development for the Happy Hollow Project and the Sewer Outfall Line and to authorize the Mayor to sign documents relating to applying for the loan and grant, after discussion with the City Attorney the motion was withdrawn.
A decision was made to have a special meeting on Friday, June 19, 2009 at 1:00 p.m. to act on the motion for loan and grant application with Rural Development and the motion for the State Water Plan application.
Moved by Trinidad, seconded by Atchley to approve the Hot Springs Rotary Club to sell malt beverages during the Arts and Crafts Festival in Centennial Park on June 26-28, 2009.
Moved by Catlett, seconded by Trinidad to approve the Hot Springs Rotary Club to sell malt beverages during the 4th of July activities, dance in Centennial Park on July 3rd and the barbeque at the Mueller Center on the July 4th.
Moved by Catlett, seconded by Field to authorize the Mayor and Finance Officer to sign the Allonge for Attachment to Note with First Western Bank in regards to the loan for the library and authorize the payment of $50,000.00 and interest on the loan, Easterby voted no.
Moved by Catlett, seconded by Trinidad to accept the proposal from M & M Fencing for $5,860.00 to install fencing along portions of the Cold Brook Flood Channel, this qualifies as part of the City’s matching contribution to the project.
Moved by Atchley, seconded by Trinidad to approve the proposal Option 2 for $8,869.00 with Black Hills Power to move the overhead power lines on Hamilton Street, Catlett and Easterby voted no.
Moved by Field, seconded by Pomrenke to set a bid opening on July 20th at 7:30 p.m. for the construction of Highway 385 Road Repair Project.
Moved by Atchley, seconded by Pomrenke to authorize the Mayor to sign the Award of Allocation for Historical Preservation Project No. SD-09-017 agreement.
There will be a 2009 Elected Officials Workshop in Pierre July 10, 2009. |
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| Mayor Report: |
Mayor DeVries had a copy of the letter from Alfred Hatch in each council packet. He will respond to Mr. Hatch.
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| Committee Reports: |
Public Safety:
Councilman Field said they will meet Wednesday, June 17 at 1:30 at City Hall.
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| Executive Session: |
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| Adjournment: |
Being no further business to come before the Council, moved by Trinidad, seconded by Easterby to adjourn at 7:40 p.m.
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| Approved: |
| Don DeVries, Mayor |
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| Attest: |
| Cheryl Wait, Finance Officer |
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| Older Sessions: |
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