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| City Council Minutes |
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UNOFFICIAL MINUTES OF THE REGULAR MEETING OF THE COMMON COUNCIL
OF THE CITY OF HOT SPRINGS
June 1, 2009
A regular meeting of the Common Council of the City of Hot Springs, South Dakota, was convened on June 1, 2009 at the hour of 7:00 p.m. at the Mueller Center with Mayor Don DeVries presiding. |
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| Members Present: |
Mayor Don DeVries, Carl Atchley, Charles Catlett, Charles Easterby Raymond Ecoffey, Barry Field, Donald Patitz, Georgia Pomrenke and Jose Trinidad
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| Members Absent: |
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| ALL ACTIONS RECORDED IN THESE MINUTES
WERE BY UNANIMOUS VOTE UNLESS OTHERWISE STATED |
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| Staff Present: |
Finance Officer Cheryl Wait, Assistant Finance Officer Debbie Romey and City Attorney Ginsbach
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| Agenda: |
Moved by Atchley, seconded by Trinidad to approve the agenda.
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| Minutes: |
Moved by Catlett, seconded by Trinidad to approve the minutes of the regular meeting held on May 18, 2009.
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| Claims: |
Moved by Trinidad, seconded by Atchley to approve the bills in between totaling $119,841.36. Moved by Catlett, seconded by Easterby to approve current claims totaling $107,740.66.
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| Communications from the Public: |
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| Hearing: |
At 7:10 p.m. Mayor DeVries opened the public hearing on the following malt beverage licenses renewals for July 1, 2009-June 30, 2010.
Moved by Easterby, seconded by Pomrenke to approve the application from the City of Hot Springs, by The Boe, Inc. dba Winners Circle for a retail on-off sale malt beverage license located at 733 Jensen Highway.
Moved by Easterby, seconded by Ecoffey to approve the application from City of Hot Springs, by Jenny's Recreation, Inc. for a retail on-off sale malt beverage license located at 110 S Chicago.
Moved by Ecoffey, seconded by Easterby to approve the application from Big Bats LLC, dba Big Bat's Texaco 4 for a retail on-off sale malt beverage license located at 900 Jensen Highway.
Moved by Pomrenke, seconded by Easterby to approve the application from the City of Hot Springs, by Olga V. and Dirk A. Turnquist for a retail on-off sale malt beverage license at Springs Restaurant located at 902 North River.
Moved by Easterby, seconded by Atchley to approve the application from Black Hills Pizza Hut, Inc. for a retail on-off sale malt beverage license at the Pizza Hut located at 723 Jensen Highway.
Moved by Pomrenke, seconded by Easterby to approve the application from Mui Wong for a retail on-off sale malt beverage license at The China Buffet located at 333 North River.
Moved by Easterby, seconded by Atchley to approve the application from the City of Hot Springs for a retail on-off sale malt beverage license at the Southern Hills Golf Course.
Moved by Easterby, seconded by Pomrenke to approve the application from the City of Hot Springs, by The Bar, Inc. for a retail on-off sale malt beverage license located at 329 North River, Atchley and Field voted no.
Moved by Atchley, seconded by Easterby to approve the application from the American Legion Post # 71 for a retail off sale malt beverage license located at 1045 Jennings Avenue.
Moved by Catlett, seconded by Atchley to approve the application from the City of Hot Springs, by Gary S. Hanson, Dakota Star, Inc. dba All Star Sports Grill and Pub for a retail on-off sale malt beverage license located at 310 S Chicago Street.
Moved by Ecoffey, seconded by Atchley to approve the application from CS Inc., Amoco Food Shop/Hot Springs Tavern for a retail on-off sale malt beverage license located at 740 Battle Mountain Road.
Moved by Atchley, seconded by Easterby to approve the application from the VFW for a package off-sale malt beverage license located at 431 North River.
Moved by Trinidad, seconded by Atchley to approve the application from Pamida Stores Operating Co. LLC for a package off-sale malt beverage license located at 2701 Highway 18 West.
Moved by Trinidad, seconded by Easterby to approve the application from Hagen Properties LLC, Flat Iron Coffee Bar for a retail on-off sale malt beverage license located at 745 North River, Pomrenke abstained.
Moved by Ecoffey, seconded by Easterby to approve the application from Phil and Vicky Wetzel at the Wolly’s Mammoth Family Fun for a retail on-off sale malt beverage license located at 1403 Highway 18 By Pass.
Moved by Atchley, seconded by Trinidad to approve the application from John Rentz and Debra A. Cornell dba Pizza Me for a retail on-off sale malt beverage license located at 627 North River.
Mayor DeVries opened the 7:30 p.m. public hearing for comments on the Highway 18 sewer line temporary bypass and permanent replacement project. Denise Livingston with Black Hills Local Government explained the SRF loan application. She stated the City is going to use combined financing, a USDA Rural Development grant and the SRF loan. Ms. Livingston asked if there were any questions regarding the SRF application. Councilman Easterby wanted to clarify that piping sewage into the Cheyenne River is not an option. Ms. Livingston said in doing a project like this alternatives were discussed and reasons why they were not feasible. Councilman Atchley asked what the total cost of the project is. Ms. Livingston said Public Works Engineer Tracy Bastian gave an estimate of $800,000.00. The SRF loan is for $160,000.00 and as she stated they are going to ask for forgiveness of the loan. No public input, Mayor DeVries closed the hearing.
Moved by Catlett, seconded by Trinidad to adopt Resolution 2009-17, a resolution authorizing the Clean Water State Revolving Fund Loan Application for the temporary sewer outfall and permanent replacement project.
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| Ordinance: |
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| Old Business: |
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| Resolution: |
Moved by Catlett, seconded by Field to adopt Resolution 2009-16, a resolution approving the Plat of Tracts 1-7, a subdivision of Lots S-3, S-9 and S-13 and a dedicated public street Boulder Falls Business Park, Hot Springs, South Dakota.
Moved by Ecoffey, seconded by Easterby to adopt Resolution 2009-18, a resolution to bad debt utility accounts as they are not collectible in the normal billing process.
Moved by Atchley, seconded by Pomrenke to adopt Resolution 2009-19, a resolution appointing election clerks and counting boards for the election on June 2, 2009.
Moved by Ecoffey, seconded by Trinidad to adopt Resolution 2009-20, a resolution listing former customers having a water deposit on file which is refundable.
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| Personnel: |
Lucas Runyon was rehired in the Street Department on May 18, 2009 at $7.25. Brian Bishop was rehired in the Cemetery Department on May 19, 2009 at $7.00. Kevin Neth was rehired at the Pro Shop on May 22, 2009 at $7.78. Cynthia Messenger, Librarian received a wage increase on June 1, 2009, Grade 10 from $17.76 to $18.02 which is top of the scale. Mike Close, Police Officer will receive a wage increase on June 27, 2009, Grade 2 from $13.82 to $14.42. Laura Merchen, MCC will receive a wage increase on June 21, 2009, Grade 7 from $17.23 to $17.33. Douglass Doffing was hired at the Golf Course on May 18, 2009 at $7.25. Nathan Burgess quit at the Golf Course on May 22, 2009.
Moved by Field, seconded by Trinidad to authorize Arlin Fenhaus, Golf Course Superintendent to hire an assistant at $30,000.00, Patitz voted no. |
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| New Busines: |
Moved by Easterby, seconded by Atchley to set a special council meeting to canvas the ballots from the election held on Tuesday, June 2, 2009 on Friday, June 5, 2009 at 11:00 a.m. at City Hall.
Mayor DeVries acknowledged the letter from Avonelle Kelsey regarding the drainage and rocks falling behind the 300 Block of North River.
Moved by Trinidad, seconded Easterby to set a hearing on June 15, 2009 at 7:05 p.m. for the application from Neal Christensen, dba Blue Vervain located at 603 North River Street for an on-off sale malt beverage license for July 1, 2009 to June 30, 2010.
Fall River County accepted the low bid from Nelson’s Oil & Gas for 8,000 gallons of unleaded gasoline at $1.6975 gallon.
Moved by Atchley, seconded by Ecoffey to accept the proposal from Larry Bader to mow City land located in Hot Brook Canyon, Easterby voted no.
Moved by Catlett, seconded by Atchley to authorize the Mayor and Finance Officer to sign the State Financial Agreement with the Department of Transportation for the Hot Springs Airport on Project No. APOO20-2009 for the purchase of replacement parts and labor to repair airport lighting.
Moved by Catlett, seconded by Trinidad to authorize the Mayor and Finance Officer to sign the State Financial Agreement with the Department of Transportation for the Hot Springs Airport on Project No. APOO20-2009 for the installation of a twenty foot (20') cantilever gate for equipment use.
Moved by Atchley, seconded by Easterby to authorize the Mayor and Finance Officer to sign the Maintenance Agreement between a Local Government Authority and the State of South Dakota for Traffic Signals on the State Highway System.
Moved by Ecoffey, seconded by Easterby to approve the proposal from KD Contractors for the installation of three water valves and verification of the condition of the water main on happy Hollow in the amount of $8,970.00.
Moved by Catlett, seconded by Easterby to cancel the bid opening on June 15, 2009 for the Happy Hollow Project and re-advertise for bids and set a bid opening date on July 6, 2009 at 7:30 p.m.
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| Mayor Report: |
Mayor DeVries said the Hot Springs Airport bid for runway turn around has been accepted by the State.
Moved by Atchley, seconded by Easterby to authorize the Mayor to sign the Notice of Award and Application for Federal Assistance for the Hot Springs Airport.
Moved by Catlett, seconded by Atchley to appoint John Weiss to the Board of Adjustment for the term of 2009-2013.
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| Committee Reports: |
Public Safety:
Councilman Field said their next meeting is Wednesday, June 17, 2009 at 1:30 at City Hall. They had discussion on the Community Action building and sharing the duties of the Animal Control Officer with Fall River County.
Cultural Recreation:
Councilman Easterby reported the skate park has been completed and everyone did a great job.
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| Executive Session: |
Moved by Atchley, seconded by Catlett to go into executive session at 8:00 p.m. for legal and personnel matters. Councilman Easterby requested the Department Head for personnel issues attend the session. City Attorney Ginsbach was present also.
Executive session was over at 8:59 p.m.
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| Adjournment: |
Being no further business to come before the Council, moved by Pomrenke, seconded by Trinidad to adjourn at 9:00 p.m.
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| Approved: |
| Don DeVries, Mayor |
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| Attest: |
| Cheryl Wait, Finance Officer |
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| Older Sessions: |
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